Administrative Assistant

SUMMARY STATEMENT: Responsible to the church, through the Session, for the management of all communication, the administrative operation of the church, and assisting with financial tasks. The Administrative Assistant receives direction and assistance from the Administration and Finance Commission and the pastors. The hours will be Monday – Thursday, and occasionally Sunday morning.

Qualifications: Two (2) years or more of experience in word processing, bookkeeping and digital media. Knowledge of Microsoft Office and Google Workspace Apps required. Canva, Constant Contact, video editing software, Wordpress, and Church Windows Management Software knowledge is a plus. If any programs are unfamiliar, an ability and willingness to learn these programs is required.

GENERAL AREAS OF RESPONSIBILITY
1. Communication
           a. Collaborate with the Digital Worship Coordinator and other staff to prepare media components for projection on screens in the sanctuary                 and ensure they are properly loaded onto VMix. This includes Sunday worship and other special worship services.
           b. Share worship through website and social media.
           c. Curate and maintain an engaging congregational social media presence.
           d. Update website, social media accounts, and Instant Church Directory.
           e. Assist staff and volunteers with internal publicity and communication, including a weekly email.
2. Administrative
           a. Receive and direct all callers and inquirers; perform clerical duties as requested.
           b. Format, finalize, and print required documents (bulletins, thank yous, newsletters, etc.).
           c. Use calendar software to schedule meetings and building use (including preschool activities).
           d. Program and distribute keys/fobs and instructions regarding building security.
           e. Manage membership rolls.
           f. Support volunteer recruitment for worship and special events.
           g. Handle event registration and track attendance.
           h. Maintain Church Windows Database contacts.
            i. Track fixed assets, procurement, office supplies, and equipment maintenance.
3. Financial
           a. Process vendor payment/reimbursement requests.
           b. Collaborate with the Financial Administrator to manage bill receipt and payment.
           c. Collect payments from various groups as necessary and deposit them in church safe.

HOURS AND TIME:
This position requires an average of 30-35 hours per week but hours may vary as needed especially during end of year processing and reconciliation or busy liturgical times of year. Office Hours are 9 am - 2 pm Monday - Thursday. Additional work could be done on or offsite

COMPENSATION: $20/hour with full benefits (death, disability, pension, medical, dental, vision)

Direct inquiries, letters of interest and resumes to: jobs@massanuttenchurch.org