Marketing/Operations Manager - Arts Council of the Valley

Posted: 09/09/2021

Marketing/Operations Manager - Arts Council of the Valley

Full-time position. Salary range: $32,000 - $35,000

Application Deadline: Tuesday, September 28, 2021; 5 pm ET

To apply, complete this brief online form; and email resume, cover letter, and three professional references to firstfridaysdowntown@gmail.com.

POSITION OVERVIEW

Arts Council of the Valley (ACV) is a mission-driven 501(c)3 nonprofit dedicated to cultivating the arts and connecting communities in the City of Harrisonburg and Rockingham County, VA. 

Arts Council of the Valley (ACV) seeks a motivated individual to manage organizational operations and enhance ACV’s marketing, online and social media presence.

This is a full-time position reporting to the Executive Director. Position includes a benefits package. Starting salary is $32,000 to $35,000, and is commensurate with experience. This role requires occasional evening and weekend availability.

PRIMARY RESPONSIBILITIES:

Marketing/Social Media/Website Operations (50%)

  • Develop/implement annual marketing plan to promote all ACV program areas - including special events - via website, social media, e-newsletter and other email communications, press releases, paid advertising, and other media, as appropriate.

  • Develop and oversee marketing budget.

  • Oversee accurate and timely website updates.

  • Generate, edit, publish and share web and social media content (original text, images, video or HTML) to build meaningful connections and encourage community support;

  • Moderate user-generated social media content; 

  • Support the marketing needs of Executive Director and Managing Director of Court Square Theater (CST).

  • Track marketing outcomes.

  • Attend Marketing Committee meetings. 

     

Administrative Operations (50%)

  • Provide general office support: answer phones, welcome visitors; respond to email inquiries; assist Executive Director and Managing Director.

  • Oversee theater and administrative office organization, supply/equipment ordering, and IT needs. 

  • Maintain accurate records of all donations; prepare tax receipt letters.

  • Provide support for ACV sponsorships; ensuring that appropriate benefits are awarded in a timely manner.

  • Provide logistical support for ACV state and local grant applications and follow-up reporting.

  • Provide support, as needed to Board of Directors; prepare annual Board Manual.

  • Work with Executive Director and Managing Director to develop annual budgets for ACV and CST; track revenue and expenses throughout the year, recommend adjustments to expenditures as necessary.

  • Interface with outside auditor to provide all requested materials for annual audit.

  • Prepare, send, track invoices; prepare Accounts Payable and Accounts Receivable forms; track/document credit card charges by account code; work with bookkeeper to ensure compliance with all laws and acceptable business practices.

  • Provide logistical support for special events: develop planning timeline, mailing lists; track RSVPs and ticket purchases; coordinate event registration; provide tax receipts.

  • Prepare and maintain detailed programming calendars and event information files for ACV and CST. 

  • Ensure adequate paid/volunteer staffing for performing and visual arts venues; schedule/supervise part-time employees and volunteers for ACV and CST.

  • Other duties as assigned.

REQUIRED QUALIFICATIONS

  • Undergraduate degree in Business, Communications, Marketing, Public Relations, or equivalent professional experience in related field.

  • Excellent written and verbal communication, presentation skills; fluency in English.

  • Highly developed interpersonal skills; ability to resolve conflicts and deal effectively with the public in a courteous, respectful, and tactful manner.

  • Working knowledge of basic business budgeting and bookkeeping practices. 

  • Skilled in standard office software and technology (MS Office, Google Suite), including social media and basic website updates. Ideally, adept in RTS, or a similar ticketing system with transferable knowledge; experience with Mac and Windows operating systems; experience with Canva or other design software.

  • Proven ability to plan, coordinate, implement, and direct varied activities.

  • Highly developed organizational skills and strong attention to detail; ability to multitask and balance several deadlines at once;

  • Demonstrated experience as a motivated self-starter who is comfortable working both independently and within a group setting.

PREFERRED QUALIFICATIONS

  • Three years experience in a nonprofit setting with demonstrated skill in office administration, customer service, and social media marketing. 

  • Knowledge of theater operations and demonstrated experience in contracting for performances and facility rentals.

  • Collaborative, transparent work style; positive attitude; innovative problem-solving skills; and highly-developed listening and empathy skills.

  • Transferable experience and fluency in ticketing system software.

  • Ability to lift 25 pounds and stand or sit for extended periods of time.


Arts Council of the Valley, a 501(c)3 not-for-profit organization, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.